FileFort
FileFort
Your home has a history.
Now it has a home.
FileFort is the secure, permanent record of every repair, upgrade, & service for your house — from move-in to move-out — managed on your Mac.
macOS 26 or later· Free tier to get started
Why we built FileFort
Eight years after our basement remodel, a plumber needed access to the backwater valve that was buried during the work. But was it under the carpet, or behind the wall? No one could remember and guessing wrong would cost real money. Why didn't we write this down years ago?
Moments like this arrive across the entire life of a home, and every one of them goes better with a record.
Day one
When you move in
The sellers hand over keys, codes, and a junk drawer of manuals. Log what came with the house now, and every question that follows starts with an answer instead of a guess.
Every spring & fall
When seasons change
FileFort generates a seasonal checklist based on the systems and spaces you’ve logged — spring prep, fall winterizing, summer inspections. The right tasks surface at the right time, before they become expensive problems.
Year two
When a warranty runs out
The Warranty Tracker keeps active coverage for every appliance and system in one view, with alerts before expiration. The one you catch pays for itself immediately.
A random Tuesday
When something breaks
Find who fixed it last, what parts were used, and what it cost without rummaging through drawers or old email. The full service history is at your fingertips.
Year six
When you renovate
Track every contractor, invoice, and before-and-after photo under one Project. The full scope of any job stays organized — costs, contacts, and notes — long after the crew has left.
After the storm
When you file an insurance claim
Adjusters want documentation: what you owned, what it cost, what condition it was in. Photos, receipts, and service records organized by room turn a stressful claim into a paperwork handoff.
Move-out day
When you sell
Hand buyers a documented history of every repair, upgrade, and appliance. A well-maintained record shortens due diligence, signals a cared-for home, and makes the sale.
Features
Everything you’d keep in a folder. Finally in one.
A place for the receipts, manuals, photos, and contacts your home quietly accumulates.
Organization
Every room, inside and out.
Organize records by interior rooms, exterior areas, and outdoor living spaces. No matter how your home grows or changes, there’s a place for all of it.
- Interior rooms, exterior areas, and outdoor spaces
- Unlimited records for anything your home contains
- Add appliances, systems, fixtures, and custom items per space
- Expands as your home grows or changes
Proactive maintenance
Know what’s coming before it gets expensive.
The Logbook, Warranty Tracker, and seasonal checklists work together to shift home upkeep from reactive to planned.
- Complete cross-space maintenance history with cost totals
- Warranty alerts before coverage quietly expires
- Seasonal checklists built from the systems you’ve logged
- Plan upkeep before it becomes an emergency repair
Documents
Every manual and warranty, there when you need it.
Appliance manuals and warranties have a way of disappearing right before you need them. FileFort keeps them organized so a broken dishwasher doesn’t turn into a scavenger hunt.
- Attach PDFs, photos, and receipts to any record
- Organized by appliance, system, and space
- Searchable across your entire home archive
- Survives the next time you lose the paper original
Projects & services
A paper trail for every repair and remodel.
Log contractor visits, invoices, and service history as work happens. Group everything under a Project so the full scope of any job stays together, long after the crew has left.
- Log contractor visits, invoices, and service dates
- Group related work under a single Project
- Before-and-after photos stay with the job
- Full history long after the crew has moved on
Contacts
Maintaining a home is a team sport.
Plumbers, electricians, landscapers, contractors — keeping track of who did what and how to reach them again saves real time.
- Store plumbers, electricians, landscapers, and more
- Link contacts to the jobs they’ve done
- One tap to call or email when something needs attention
- Never lose track of who did what and when
Pricing
Start for free. Unlock more when you’re ready.
A generous free tier covers the essentials. One-time payments unlock more — no subscriptions, no renewals.
Pricing will be determined after private beta.
For homeowners who want an organized record of their home.
Includes
- Unlimited interior and exterior records, areas, and spaces to fit your home
- Documents and photo attachments to manage warranties and insurance claims
- Services organized by room to capture contractors and invoices
- Contacts to manage plumbers, electricians, landscapers, and more
- Basic task and maintenance management and reminder notifications
- Local storage with optional iCloud sync
- AI-assisted capture with your own OpenAI or Anthropic key
For homeowners serious about protecting their investment — active management, not just records.
Everything in Free, plus
- Projects — group spaces, items, services, and documents for advanced organization
- Logbook — full cross-space maintenance history with cost totals in one view
- Warranty Tracker — active warranty view with proactive expiration alerts
- Proactive Maintenance — predictive and customizable maintenance checklists based on season, items, and spaces
- Tax Summary Report — expense export by year, formatted for your accountant
- Home Handoff — a transferable record for new owners at closing
- All future updates included
For landlords, vacation home owners, and investors managing more than one property.
Everything in Maintain, plus
- Multiple properties — add as many homes or rental properties as you need, each with fully independent records, documents, and contacts
- Multi-unit support — divide a rental property into individual units (duplex, triplex, apartment), each with its own spaces, items, and service history
- Renter profiles — track tenant contact info, move-in details, and notes for each unit
- Per-property documents — separate insurance, mortgage, HOA, and tax records for every property you own
- Shared contacts — contractors and service providers shared across all your properties in one place
- All future updates included
On the roadmap: iOS companion apps for on-the-go capture, and a Real Estate Agent Edition for agents looking for the perfect closing gift.
Simple and secure
Built for long-term ownership, not long-term dependency.
Most home-management apps charge $3 to $10 a month, every month, for as long as you need to own your data. When you stop paying, your data is locked in their database. FileFort charges once and you maintain ownership of everything.
Pay once. Own it forever.
FileFort is free to get started. A one-time payment unlocks all the features for your home — no monthly fees, no renewal hikes, no catch.
Pays for itself within 6 to 12 months depending on your license. Every future update included.
Your records live on your device.
You own your home, you should own its data too. Everything stays local on your Mac, or encrypted and synced through iCloud.
- Your Mac — files stay local, in a folder you choose
- iCloud — encrypted sync across your devices, if you want it
- FileFort servers — never
Questions
The things people ask before they buy.
Start a record worth keeping.
Free to start. A one-time payment unlocks everything. Works on macOS 26 and later.